Microsoft 365 Price Increase 2026 UK: What Your Business Needs to Know

If your business relies on Microsoft 365 for email, collaboration, or document management, there is an important change coming that will impact your IT budget.

From 1 July 2026, Microsoft is increasing the cost of most commercial Microsoft 365 licences globally. Some plans will rise by as much as 43 percent, making this one of the most significant pricing updates in recent years (Microsoft announcement).

For UK businesses already managing rising costs, this will directly affect monthly and annual IT spend.

The key point is this. You are not locked into absorbing the increase. With the right approach, you can reduce the impact and make sure you are only paying for what your business actually needs.

What Is Changing in Microsoft 365 Pricing?

Microsoft confirmed in December 2025 that pricing changes will take effect from 1 July 2026, applying to both new subscriptions and renewals (official update).

• Existing customers keep current pricing until renewal
• New pricing applies at the next renewal after July 2026
• Changes apply across Business, Enterprise, and Frontline plans

These increases reflect what Microsoft describes as ongoing investment in AI, security, and platform capabilities.

Microsoft 365 Price Increase 2026: Breakdown by Plan

The increase varies depending on your licence. Based on Microsoft published pricing:

• Microsoft 365 Business Basic → ~16 to 17 percent increase
• Microsoft 365 Business Standard → ~12 percent increase
• Microsoft 365 E3 → ~8 percent increase
• Microsoft 365 E5 → ~5 percent increase
• Microsoft 365 F1 and F3 (Frontline) → up to 25 to 43 percent increase

These figures come directly from Microsoft pricing tables (full breakdown).

For organisations with frontline staff, this is where the biggest cost increase will be felt.

Why Is Microsoft Increasing Prices?

Microsoft is repositioning Microsoft 365 as a combined productivity, security, and AI platform.

The price increase is tied to:

• AI integration through Microsoft Copilot
• Enhanced security with Microsoft Defender
• Expanded device management through Intune
• Continuous platform development

Microsoft has stated these updates reflect years of investment and added value across the platform (Microsoft blog).

In simple terms, you are now paying for a much broader platform than just email and Office apps.

Which Microsoft 365 Plans Are Not Increasing?

Two key licences are not increasing:

• Microsoft 365 Business Premium
• Office 365 E1

This is important.

Business Standard is increasing by around 12 percent, while Business Premium remains the same price (pricing comparison).

This reduces the gap between the two licences and creates a clear shift in value.

Business Premium includes:

• Device management through Microsoft Intune
• Advanced security features
• Threat protection and compliance tools

For many businesses, upgrading now may deliver better value than staying where you are.

How to Reduce the Impact of the Microsoft 365 Price Increase

There are three key actions you should take now.

1. Review your renewal date

If your subscription renews before July 2026, you may be able to lock in current pricing for another term.

Many organisations are choosing to extend early to avoid the increase (renewal strategy guidance).

2. Audit your licences

Most businesses are over licensed without realising.

Focus on:

• Removing leavers
• Downgrading light users
• Aligning licences to actual job roles

This alone can often offset part of the increase.

3. Reassess your licence strategy

Pricing changes are a natural point to review your setup.

For many organisations:

• Moving from Business Standard to Business Premium now makes commercial sense
• Security and device management become included rather than bolt-ons
• You reduce the need for third-party tools

This is where real long-term savings are often found.

How Bespoke IT Solutions Can Help

Microsoft licensing is not always straightforward. Changes like this make it even more important to get it right.

At Bespoke IT Solutions, we work with businesses across the South East to make sure their Microsoft 365 environment is aligned to how they actually operate.

We help you:

• Review your current licences and remove wasted spend
• Align users to the right plans based on usage
• Improve security without overcomplicating your setup
• Plan renewals to avoid unnecessary cost increases

This is not just about reducing cost. It is about making sure your Microsoft 365 environment is secure, efficient, and delivering value.

Next Steps: Plan Before July 2026

If your renewal is in the next 6 to 12 months, now is the time to act.

A short review now can help you:

• Avoid unnecessary spend
• Improve your security position
• Make better use of Microsoft 365

If you want a clear view of your options before the pricing changes take effect, Bespoke IT Solutions can help you put a plan in place.